Expert Recruiters Inc.

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Vancouver, BC

Expert Recruiters Inc.

0.5

1.0

1.5

2.0

2.5

3.0

3.5

4.0

4.5

5.0

Be the first to review!

Vancouver, BC

Executive Assistant ( Confidential)

Vancouver, British Columbia (view on map)

Posted 13 days ago

Job Description

Executive Assistant – (Full Time, Permanent)

Our client is looking for a professional Executive Assistant to join their team.

What Your Impact Will Be

The role supports the CEO by providing administrative services which are of a confidential and sensitive nature. The EA responds to a wide range of general and confidential inquiries; liaises with internal and external contacts; monitors and initiates follow-up actions that support the CEO’s itinerary; prepares correspondence; and processes financial administration activities. The role has primary responsibility for coordinating and maintaining the CEO’s appointments calendars; scheduling regular meetings; and event management and organizing the CEO’s travel arrangements.

Where is it based?

Vancouver. BC.

Responsibilities

• Responding to a wide range of general and confidential inquiries.
• Compiling and processing invoices, departmental journal vouchers, and cheque requisitions, as required.
• Liaising with other parties to request and provide information, make referrals, and disseminate information.
• Reviews incoming correspondence for the CEO, identifying items that should be forwarded or copied to other administrative offices.
• Scheduling and coordinating meetings, and the CEO’s daily appointments.
• Coordinating and arranging special events in consultation with the staff; contacting invitees, overseeing catering arrangements, and providing related support.
• Making domestic and international travel arrangements.
• Monitoring and initiating follow-up action on matters regarding scheduling or travel arrangements.
• Managing and administering electronic and manual record-keeping systems.

Must Haves

• Degree in business administration, Administrative Management, or other relevant discipline, and three years of related experience; or an equivalent combination of education, training, and experience.
• Banking, Technology, Real Estate experience (preferred)
• Proactive, intuitive and detail oriented
• Experience/writing ability to assist with some communications work if needed.
• Time management, interpersonal and communication (verbal and written) skills.
• To maintain strict confidentiality, and exercise mature judgment, tact, and discretion.
• Organization skills and the ability to prioritize effectively.
• To record and transcribe minutes.
• Knowledge of word processing, spreadsheet, and database applications.

What’s in it for you?

• 75-90k Salary
• Benefits Package
• Flexibility with the role being hybrid